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Manager of Program Initiatives, Embrace Boston

Department: Philanthropy

Reports To: Executive Director of Embrace Boston, and the Director of Program Initiatives

FLSA Classification: Exempt      FTE: 1

Supervises: None

Hybrid Schedule (subject to change): On-site Tuesday, Wednesday, Thursday.  Remote Monday and Friday.

Position Budgeted: $70,000.00 to $75,000.00

Position Summary:

The Manager of Program Initiatives (MPI) works closely with the Executive Director (ED), the Director of Programmatic Initiatives, and members of the Embrace Boston Program team.  Program managers oversee the fulfillment of larger organizational goals. The MPI coordinates activities between multiple projects and will be the primary leader of a single program. The MPI will ensure that all the team members understand how to work together and coordinate their efforts on the way to a larger goal and objectives. Working with the Director of Program Initiatives this position will coordinate efforts across the Arts and Culture and research and policy efforts of Embrace Boston.  As a key partner to both impact areas, this position requires a creative, thoughtful, resourceful and entrepreneurial individual who has knowledge, tools, and a passion for project management as well as an interest in supporting a robust, racial equity organization. The MPI will support research, convenings, events, coordination and handle a high volume of other administrative responsibilities.

Essential Functions:

  • Organizing programs and activities in accordance with Embrace Boston’s mission and goals;
  • Co-creating with the ED and program team, programs to support the strategic direction of the organization;
  • Creating and managing short & long-term goals;
  • Developing a budget and operating plan for initiatives as appropriate;
  • Developing an evaluation method to assess program strengths and identify areas for improvement as appropriate;
  • Writing program funding proposals to guarantee uninterrupted delivery of services;
  • Coordinate a team with a diverse array of talents and responsibilities;
  • Implementing and managing changes and interventions to ensure project goals are achieved;
  • Meeting with stakeholders to make communication easy and transparent regarding project issues and decisions on impact;
  • Producing accurate and timely reporting of program status throughout its life cycle; and
  • Coordinating attendee schedules, invitations, meeting preparation, note taking, set-up and clean-up of meetings.
  • Administrative 
    • Prepare various written materials for both Impact Areas on a timely basis, including due diligence of grant proposals, draft correspondence, meeting minutes, and strategy updates, reports and other related materials; and
    • Manage a high volume of contract and invoice processing for the program teams; and perform other administrative tasks as required including, but not limited to calendar management and expense reporting. 
  • Undertake special projects in collaboration with other departments as required, such as conference/meeting support and coordination; and
  • Participate in various other Program Department activities as needed.

Other Duties and Responsibilities:

  • Individuals assigned to this position may perform other duties as assigned.

Qualifications

Preparation, Knowledge, Previous Experience:

  • Bachelor's Degree or equivalent experience required; 
  • 3-5 years professional work experience in a related field preferred;
  • A minimum of two years’ work experience in an administrative position post-graduation, OR 3-5 years professional administrative work experience (if no degree): and
  • Professional work experience in Economic Development or a related field is strongly preferred.

Skills, Abilities, Competencies:

  • Knowledge of Economic Development Program area in non-profits is strongly preferred;
  • Ability to manage multiple, simultaneous projects; organize and coordinate projects with multiple components; 
  • Coordinate teamwork and work as part of a team; 
  • Excellent written and verbal communication skills;
  • Demonstrated skills in planning, organizing and implementing complex activities; 
  • Computer skills utilizing Microsoft Office products. Skill with Outlook, Excel and Power Point required;
  • Understanding of and commitment to the Foundation’s mission;
  • Knowledge of socio-political ecosystem in Boston preferred;
  • A creative thinker with strong problem-solving skills;
  • Ability to work under the pressure of tight deadlines;   
  • A participative work style and the ability to receive feedback;
  • Resourceful and able to work independently; and
  • Mature interpersonal style, ability to interact well with a diverse range of people.

Working Conditions & Physical Demands:

  • Ability to work for long periods of time at a workstation:
  • Ability to use a computer monitor and keyboard for long periods of time: and
  • Ability to work onsite and remotely, as required.


The content is intended to describe the general nature and level of work being performed by persons assigned to this job.  It is not intended to constitute an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents, who are or become disabled as defined under the Americans with Disabilities Act or applicable state law, must be able to perform the essential functions of the job (including those listed above) either with or without reasonable accommodation.  Reasonable accommodation, if any, will be determined by management in consultation with the employee on a case-by-case basis.

This job description is intended to be general and may be revised from time to time.  At management’s discretion, the employee may be assigned different or additional duties from time to time.